Job Description

Job Summary: 
The Benefits Coordinator is responsible for maintaining accurate employee information in the payroll and HR systems, supporting benefits administration, and assisting with compliance reporting such as benefit bill reconciliations and OCIP (Owner Controlled Insurance Program) tracking. This entry-level role is ideal for someone detail-oriented with strong data entry skills who wants to grow into a career in payroll, or benefits administration. 

Key Responsibilities: 

• Enter and update employee information in the payroll/HR system, including: 

• Pay increases, promotions, and job title changes 

• Department transfers and supervisor updates 

• Benefit enrollment, deductions, and termination changes 

• Review data for accuracy and resolve discrepancies in employee records. 

• Assist with benefits administration, including new hire enrollments, life event changes, and terminations. 

• Perform monthly benefit bill reconciliation by: 

• Reviewing carrier invoices for accuracy 

• Comparing invoices against payroll deductions and enrollment data 

• Identifying discrepancies and coordinating corrections with carriers or payroll 

• Assist with OCIP reporting, including: 

• Collecting employee and project data required for insurance reporting 

• Verifying accuracy of payroll and benefits information for submission 

• Preparing and submitting reports on time to meet compliance requirements 

• Support open enrollment processes and benefits communications. 

• Provide basic employee support for benefit and HR-related questions. 

• Maintain accurate and confidential employee files and records. 

• Assist with audits, reporting, and compliance tasks when needed. 

Qualifications: 

• Bi-Lingual (Spanish/English) Preferred 

• High school diploma or equivalent (no degree required). 

• Experience in Construction industry preferred. 

• 0–2 years of experience in HR, payroll, and benefits.  

• Strong attention to detail and accuracy in data entry and reconciliation. 

• Proficiency in Microsoft Excel and Outlook required. 

• Experience with HRIS or payroll systems a plus (training provided). 

• Good communication and organizational skills. 

Skills & Competencies: 

• Highly organized and detail-oriented. 

• Comfortable working with numbers and performing reconciliations. 

• Ability to handle confidential employee information with discretion. 

• Willingness to learn payroll, and benefits processes. 

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